studio planner & model booker (maternity cover, 6 months)


About the Company

With a history going back over 130 years, PVH has excelled at growing brands and businesses with rich American heritages, becoming one of the largest global apparel companies. We have over 30,000 associates operating in over 40 countries with over $8 billion in revenues. We own the iconic Calvin Klein, Tommy Hilfiger, Van Heusen, IZOD, ARROW, Speedo, Warner’s and Olga brands and market a variety of goods under these and other nationally and internationally known owned and licensed brands.

PVH Europe is home to the global headquarters of Tommy Hilfiger and the European offices of Calvin Klein. The company is founded on a dynamic and fast-paced work environment that’s fueled by passion, creativity and an entrepreneurial spirit.

Department Information

Fitting within the wider Marketing and Communications group, PVH Studios is a talented team collaborating to capture, produce and distribute imagery for E-commerce Product Detail Pages and commercial visual assets. The commercial imagery enables our wholesale customers to make informed purchasing decisions through our innovative Digital Showrooms and sales tools. It also enhances the consumer shopping experience by presenting our product and bringing shopping experiences to life in digital and “bricks and mortar” retail environments such as E-commerce and interactive digital screens.

As creative guardians, PVH Studios works together with the Creative Directors to realize the overall brand vision. We’re responsible for elevating our product and reflecting core brand values across every touch-point whilst adopting and maintaining an omni-channel approach to everything we do.

About The Role

The Studio Planner & Model Booker will be responsible for planning and logistics for PVH Studios. The focus will be on developing and driving a cost-efficient shoot (long and short term) planning calendar, booking and developing a robust model pool, strong model rate negotiations, liaise with EU and 3rd party business partners, and usher in planning for any new business partners.

You will autonomously drive a streamlined planning process to efficiently deliver thousands of fashion and product photographs every season. The role adeptly navigates ambiguity and remains calm and pragmatic when plans unavoidably change. A solution is always deemed available, regardless of ‘ideal- state’.

Given that Shoot Planning starts with divisional confirmations of ‘buys’ and product sample availability, critical-to-success will be a tight collaboration with the Operations Manager, PVH Studios. Working hand-in- hand most of the time, you will assist each other in building sample and shoot forecasts leveraging available data, wider business relationships and good judgement.

The ‘Planner & Model Booker’ should act in accordance with and role-model the PVH Studios ‘HOW WE ACT’ mandates. The role is varied, and includes, but is not limited to the following responsibilities:

Position Description


  • Prioritise, develop and drive Long-Term and Short-Term Planning, working closely with Operations Manager for sample timelines alongside the PVH Studios Sample Set (PVHSS)
  • Ruthlessly prioritize projects and shoots at any given moment to best serve the most urgent and important needs of the business and consumer whilst consulting with studio teams and driving Planning meetings
  • Work tirelessly and innovatively with Operations Manager to increase seasonal shooting windows for PVH Studios which in turn facilitates cost-efficiencies and aesthetic optimization.
  • Clearly communicate with stakeholders and internal PVH Studios team to provide clear planning around pre-styling, production, and wrap up of each season
  • Ensure product is being tracked, prepped and shot in an organized and (cost) efficient manner
  • Monitor product shot-counts in regards to Planning and shoot calendar
  • Set daily production goals and communicate to all teams
  • Continuous improvement with PVH Studios team to assess workflow and ensure processes are productive and efficient
  • Compile production estimates for all business partners that come through PVH Studios
  • Alongside the Director of PVH Studios, plan and administer all external markets and 3rd Party shoots
  • ‘Problem-Solve’ and build alternative ‘emergency’ schedules when last-minute changes occur


  • Responsible for daily model bookings for e-commerce fashion photography sets, including hotel and travel
  • Work closely with TH and CK Agency stakeholders to ensure strong rate negotiations
  • Hold seasonal model reviews and castings with stakeholders to ensure health of the model pool, financially and aesthetically
  • Negotiate and manage appropriate usage rights
  • Refer aesthetic decisions concerning model bookings to PVH Studios Creative teams


  • Create, track, and manage Purchase Orders and Invoicing for all model bookings for PVH Studios, ensuring all invoices and PO#s are created in a timely manner
  • Monitor and track monthly and yearly model rates to ensure PVH Studios is meeting budget goals
  • Administer cross-charging for external markets and 3rd Party Shoots
  • Report key productivity and quality metrics and continually seek improvement
  • Complete daily/weekly timesheets in a timely manner
  • Devise, implement and action tracking, reporting and studio performance tools where required by studio leadership

Position Requirements

The Ideal candidate has:

  • Min. 2 years’ work experience in a high volume, high quality, fast-paced environment preferably within Retail/E-Commerce or related industry
  • An enthusiasm for digital, fashion photo and video production
  • A dedication to delivering the best creative work, on time and on budget
  • Can demonstrate strong analytical approach and confident with numbers
  • The ability to juggle multiple priorities with ease, employing the flexibility that allows you to re-prioritize tasks, react quickly to last minute requests and remain calm and diplomatic in fast-paced, pressured situations
  • A hands-on, energetic, team player approach
  • Master communication skills in English, both verbally and written, as English is our working language
  • Deep understanding of Microsoft Office especially Excel, to include formulas, pivot tables, V- lookups

What we offer:

  • Plenty of opportunities to make the role your own
  • Collaboration with supremely talented teams on European projects for one of the world’s leading apparel brands
  • Trainings and courses for self-development
  • Competitive salary and benefits
  • A newly built studio near the PVH campus?
  • Potential to work with other PVH brands

We’d love to know why this is the role for you, so please include a motivational letter with your application!